Year End Summary 2018-19

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This guide has been designed to help you complete the necessary year end tasks for 2018-19 and move forward to start processing and reporting 2019-20 payroll information. It can be accessed at any time by clicking ‘Help – Online – End of Year Guide’ from the main menu in the Payroll Manager software.

This page covers the following areas:

  1. Filing the last RTI submission for 2018-19
  2. Creating a new payroll data file for 2019-20 (including workplace pension minimum contribution increases)
  3. Producing P60s for employees
  4. New for 2019-20
  5. Important deadlines

The first two items on this list (filing the last RTI submission for 2018-19 and creating a new file for 2019-20) can actually be done in any order, although we recommend that you finish entering data for 2018-19 before creating the file for 2019-20.

1) – Filing the last RTI return for 2018-19

Your final FPS return for the tax year should be sent, as always, on or before the payment date of your employees. In practice this means that you should have filed all of your FPS returns for 2018-19 by 5 April 2019. HMRC also require that you send a ‘Final Return’ for 2018-19, which Payroll Manager automatically schedules for you by creating an EPS return. For full instructions please see the guide Filing the last RTI return for 2018-19

2) – Creating a new payroll data file for 2019-20

Payroll Manager stores the payroll information for each tax year in a separate data file on your computer. In order to continue processing payroll from April 2019 onward, you need to create a new data file. Payroll Manager does this for you and carries forward all of the relevant payroll information from one tax year to the next. The guide Creating a new payroll data file for 2019-20 takes you through this process, and includes details about workplace pension minimum contribution increases.

3) – Producing P60s for each employee

The P60 summarises an employee’s total pay and deductions for the year. You need to provide a form P60 (either paper or electronic) to each employee on the payroll who was working for you on the last day of the tax year (5 April). The employee must receive their P60 no later than 31 May. See the P60 guide for more information.

4) – New for 2019-20

There are a number of items that will affect payroll in 2019-20, such as changes to Auto-enrolment minimum pension contributions, Postgraduate student loans, Welsh Tax Code. For more information on these items and others please see the New for 2019-20 guide.

5) – Important deadlines

  • 5 April 2019 – You must have sent your final FPS for the tax year 2018-19 by this date (although you should of course still submit FPS returns on or before the final pay date of the year, as per HMRC rules, which may be before 5 April 2019)
  • 19 April 2019 – You must have sent your final EPS submission for the year by the year – which serves as your ‘Final Submission’ to HMRC for 2018-19.
  • 31 May 2019 – You need to provide a form P60 (either paper or electronic) to each employee on the payroll who was working for you on the last day of the tax year (5 April). You must do this by no later than 31 May. Click ‘Forms – End of Year P60’ to produce these.
  • 6 July 2019 – Expenses and benefits annual returns – If you provide employees with expenses and benefits then  P11D and P11d(b) are still sent as a separate submission to HMRC and should be sent by 6 July 2019 where applicable.
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